Student Senate Meeting Setup

Description of event

Main equipment required for this event:

1. Conference Microphone System, rack 1 of 2.
2. Conference Microphone System, rack 2 of 2.
3. Corded microphone and mic stand.
4. Wireless handheld micrphone and mic stand.

Setup steps required to setup and run this event:

1. Set and test Conference Microphone System.
2. Set and test corded microphone.
3. Set and test wireless microphone
4. Tape down cables in house area for safety.
5. Always replace batteries with new batteries despite the charge of the current batteries.

Equipment Setup Specifics

1. Remove both the front and back case lids from rack #1.
2. Remove the front case lid from rack #2. There is no need to remove the back case lid of rack #2.
3. From rack 2 of 2: Remove CHAIRMAN unit(s) from the drawer labeled CHAIRMAN UNITS and REMOTE DELEGATE. Place the CHAIRMAN unit(s) in the center of the main or front table(s). These have a special function and are used by persons leading the meeting.
4. From rack 2 of 2: Remove the DELEGATE units from their drawers labeled DELEGATE UNITS. Place one unit on the table in front of each chair at the tables.
   • Front tables picture.
   • Other tables picture.
5. From rack 1 of 2: Remove microphones from their drawer(s) labeled MICROPHONES. Connect a microphone to the microphone input at the top of each DELEGATE and CHAIRMAN unit.
6. From the seated perspective of the table, and beginning with the left-most unit and microphone on the main/front table: Connect the cable attached to the DELEGATE or CHAIRMAN unit to the female input connection of the unit that is positioned to the right of the current unit.
   • Conference system mic cable male & female connectors.
   • Conference system male-female cable connection.
   • Conference system cable-to-unit connection.
7. Moving left-to-right or counterclockwise, continue connecting the attached cable from one unit to the female input connection of the unit to the right of the current unit. Do this until you have reached the final unit and microphone. Breaks in the table groups will use a 5ft extension cable.
8. Connect the attached cable of the final unit and microphone to Line 1 at the rear of rack 1 of 2 (use an extension cable from rack 1 of 2 if necessary).
9. From the rear of rack 1 of 2: Plug the power cable into an eletrical socket (use an AC extension cable if necessary).
10. From the front of rack 1 of 2: Power on rack 1 of 2 by pressing the top part of the main power toggle switch upward on the power conditioner at the top of the rack. The amplifier unit should power on.
11. From the rear of rack 1 of 2: Plug a microphone (XLR) cable into the MAIN OUTPUT connection. Connect the other end of the microphone cable into the sound system.
    • IMPORTANT! At all times when possible (in the Ballroom), connect the Conference Mic System to one set of BR mic inputs, and connect all other equipment to a different set of BR mic inputs. This will allow you to independently adjust volume levels of the people using the Conference Mic System, and the people who are using the other equipment.
12. IMPORTANT! On the Central Unit and with the main sound system turned OFF: Test EACH microphone by moving the TEST/MIC ON switch to the right to the ON position. A red light will illuminate on the Central Unit, and EACH DELEGATE or CHAIRMAN unit and microphone will illuminate.
    • Once you have VERIFIED that ALL of the mics are lit and are working correctly, move the Central Unit's TEST/MIC ON switch to the left to the OFF position.
13. IMPORTANT! Test the volume level of the conference mic system through the room's sound system. Adjust the volume of the mic system so that no feedback is heard by using the volume knobs of the room's sound system.
14. Hide rack 2 of 2 and front and rear covers of rack 1 of 2 behind black out curtains. Move them out of site but nowhere that they can be rolled away or stolen.